POSITION DESCRIPTION: PROGRAM ADMINISTRATOR AND VOLUNTEER COORDINATOR

Reports to:                               Executive Director
Position Classification:          Regular, Part-time
Wage Classification:               Hourly, non-exempt

Background

The Arts Center, located in Clemson, SC, was founded in 2005 on the ideology of creating an outlet for the growing artistic community of Clemson. In 2007 The Arts Center moved into the city’s newly renovated building at 212 Butler Street in Clemson. Since its founding, The Arts Center of Clemson has engaged with the community through high-quality adult and youth arts education taught by working artist instructors as well as serving as an incubator for new art initiatives. We strive to promote regional artists and a talented faculty to our community. We believe the arts provide a voice for individuals to be heard and new ways to explore the world. Nurturing the creative process in a variety of ways is The Arts Center of Clemson’s number one priority.

Our Programs

The Arts Center has four studio classrooms which are equipped for jewelry, ceramics, drawing, painting, photography and a variety of other enrichment activities. We offer an exciting selection of programs taught by qualified, artist instructors in a variety of disciplines. In the Summer we offer a four-week arts camp and through the school year, we offer art after school at Clemson Elementary and R.C. Edwards High school. In the past year, The Arts Center has seen tremendous growth. Our adult programs have grown by 121% and our children’s program has grown by 560%.

Saturday, May 18, 2019, The Arts Center is partnering with The Clemson Arts and Cultural Commission, Downtown Neighborhood Association and The City of Clemson in the first annual IDEAS festival.  IDEAS stands for Increase Dialogue Engagement Arts and Social Justice.

Saturday, August 10 and Sunday, August 11th The Arts Center will host its third 20 Artists x 20 Workshops event. This weekend is an exciting way to sample the arts. 20 artists, each teaching a unique workshop, offer 2-hour classes in jewelry, photography, ceramics, painting, drawing, mixed media and fiber.

Summer Arts Camp runs for four weeks.
June 17 -21
June 24 – 28
July 8-12
July 15 – July 19

Youth Art Exhibition: July 20

The Arts Center is a member of the National Guild for Community Arts Education.

Our Operations

The Arts Center of Clemson operates with an annual budget of $150,000.00 with a full-time Executive Director and two part-time staff including the Program Administrator/Volunteer Coordinator. Additionally, almost 20 contract artist instructors provide classes for a student population that encompasses children and adults, amateurs and professionals, community residents as well as those from other counties. Approximately 50% of the budget comes from earned income – tuition/studio fees, rentals, memberships, and the holiday sale. The remainder of the budget is contributed funds from individuals, sponsorships, foundations and The City of Clemson.

The Arts Center of Clemson is located in the Calhoun Bridge Building.  The organization shares its space with the Clemson African American Museum and the Clemson Child Development Center.

This is an exciting time for The Arts Center. The City of Clemson has proposed to build a new building for The Arts Center so the organization can grow. Beginning in 2019 the organization will begin to work with consultants about the feasibility of the project.

The Arts Center of Clemson’s is one of collaboration and team effort. The Board is engaged, serving The Arts Center with both oversight and operational functions; there are working committees working closely with staff.

Responsibilities

Participate in the conceptualization, development, implementation, and evaluation of strategies to further the achievement of The Arts Center’s culture, mission, and program goals.

Program Administrator

  • Recruit new instructors
  • Provide new instructors all the paperwork needed to teach at The Arts Center
  • Provide tours to new instructors and review The Art Center policies and guidelines
  • Update NeonCRM to provide online registrations Fall, Winter/Spring, Summer, Summer Art Camp, 20x20
  • Update Class descriptions on website, Fall, Winter/Spring, Summer, Summer Art Camp, 20x20
  • Obtain class descriptions from artist instructors
  • Provide administrative functions such as answer phones and provide information to the public
  • Managing the Art After School Program at Clemson Elementary and RC Edwards Middle School
    Processing Programming Paperwork
  • Posting a schedule of weekly classes
  • Generating class rosters
  • Collect Instructor contracts, background paperwork, and W9 forms
  • Collecting Evaluation paperwork
  • Make decisions of classes that are running or canceled based on program
    formula spreadsheet and ED guidance
  • Contact instructors and students of canceled classes
  • Submit refund paperwork to Bookkeeper
  • Submit class payment request to Bookkeeper

    V    olunteer Management
  • Assure that The Arts Center has volunteers for events
  • Keep track of volunteer hours and tasks in NeonCRM
  • Schedule volunteers as requested

Duties as assigned

Qualifications

  • Strategic, high-level thinker
  • Demonstrated success in the planning, development and the professional needs of teaching artists.
  • Firm grasp of curriculum development and the professional development needs of teaching artists.
  • A collaborative leadership style that encourages people to bring ideas to the table, while giving the support and freedom for instructors to problem solve and make decisions. Comfort with being a sounding board to mentor instructors in logistics and broader policy/program decisions.
  • An effective and compelling communicator, comfortable in representing the organization publicly, with a keen ability to articulate the mission and vision of The Arts Center.
  • Impeccable oral and written communication skills
  • Exemplary public presentation skills

Qualities
You are a self-motivated professional – personal, hardworking and results-oriented. You are a thoughtful and clear thinker, who values open communication, is able to give and receive constructive feedback and is supportive of a team-oriented environment.

You are not hesitant to start projects from scratch. You are patient, flexible, open to change and continual improvement. When tackling problems, you easily break down challenges into manageable pieces, finding creative and sustainable solutions to complex, knotty problems. You are always looking outside of the organization to identify best practices and find ways to implement them in your realm of influence.

  • Core beliefs in the importance of art, art making, and the impact of art on the individual and the community.
  • A deep commitment to, and passion for community engagement.
  • Ability to derive deep satisfaction from facilitating the best work of others.
  • A desire to be part of the Clemson community.
  • High degree of empathy, thoughtfulness, and a natural diplomatic ability.
  • Ability to recognize and use your influence on behalf of the organization.
  • Ability to embrace the strategic implications of your role and responsibilities
  • Commitment to supporting The Arts Center’s mission to make art accessible to everyone.

Hours and Compensation

  • Monday through Thursday
  • 20 hours a week. Schedule to be determined between ED and applicant.
    Must work between 10 and 5pm.
  • $16 an hour
  • Some weekends and evenings depending on events

To Apply

If this description seems like a good match for your personality, skills, and career goals, please submit a cover letter describing why you think you are a good fit for this position, resume, and three references to Joan Phillips, Executive Director joanphillips@explorearts.org

No phone calls, please. Applications for this position will be accepted until January 10th, 2019. Due to limited staff, you will only be notified if we are interested in scheduling an interview.

A decision will be made early February 2019.

The Arts Center of Clemson is an equal opportunity employer. We are committed to fair and inclusive employment practices. Recent graduates are encouraged to apply.